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Data Protection

Living Sport & Living Sport Services is a privacy conscious organisation and is strongly committed to your right to privacy. That is why we have a Privacy and Data Protection Statement, which follows guidelines set out in the Data Protection Act 1998.

The Data Protection Act 1998

The Data Protection Act 1998 set rules for processing personal information and applies to structured paper records as well as data held on computers. With the Freedom of Information Act 2000 which came into force on 1 January 2005, the provisions of the Data Protection Act 1998 will apply to all records, including those structured other than by reference to the data subject and completely unstructured files.

Living Sport & Living Sport Services Use and Storage of Data

The Data Protection Act states that those who record and process personal information must be open about how the information is used and must follow the eight principles of ‘good information handling’.

These principles state that data must be:

  1. Fairly and lawfully processed
  2. Processed for limited purposes
  3. Adequate, relevant and not excessive
  4. Accurate
  5. Not kept for longer than is necessary
  6. Processed in line with your rights
  7. Secure, and
  8. Personal data will not be transferred outside the European Economic  Area unless that country provides a adequate level of protection

By law, data controllers, including Living Sport & Living Sport Services, have to keep to these principles.

If you believe that Living Sport & Living Sport Services is not processing your personal data in accordance with these principles, please contact Living Sport & Living Sport Services

Sarah Bateman, Finance & Office Coordinator, at sarah.bateman@livingsport.co.uk

How does Living Sport & Living Sport Services collect data?

There are several means by which Living Sport & Living Sport Services collects personally identifiable data, for example:

  • Through a recruitment application form
  • Through an application for grant funding
  • Acceptance for inclusion on a mailing list or database
  • For research, surveys or monitoring purposes
  • By entering into email or telephone correspondence with an employee of Sport England
  • Through obtaining information for HR records

All personally identifiable information provided to Living Sport & Living Sport Services is processed in accordance with the principles of the Data Protection Act 1998. We are registered with the Information Commissioner’s Office and our registration number is Living Sport Z1379066, Living Sport Services Z3563665.

Is information passed to third parties?

Living Sport & Living Sport Services will tell you, when it collects your data, who it may share your information with.  Otherwise, it is Living Sport & Living Sport Services policy to disclose information to third parties only if explicitly required to do so by United Kingdom Law or where your consent has been obtained.

Living Sport & Living Sport Services does not collect or compile personally identifying information for dissemination or sale to external parties for marketing purposes or host mailings on behalf of third parties although Living Sport & Living Sport Services may occasionally use your personal information to let you know about future programmes which may benefit your organisation and these mailouts may be administered by third parties.

Access to personal information?

Living Sport & Living Sport Services tries to be as open as it can be in terms of giving people access to their personal information.  You can find out if we hold any personal information about you by making a ‘subject access request’ under the Data Protection Act 1998. Make your request, in writing, to the Information Requests and Complaints Manager at info@livingsport.co.uk

Your request should include details and provide documented evidence of who you are (e.g. driving licence, passport, birth certificate). You should also provide as much detail as possible regarding the information you wish to access (e.g. where and by whom information is believed to be held, specific details of information required etc).

You are not required to state WHY you wish to access the information but you should include any details which will help us locate and retrieve the information.

Living Sport & Living Sport Services adopts a general policy of openness in terms of allowing individuals access to their personal information and wherever possible we aim to waive the £10 administration fee (permitted under the Data Protection Act 1998).

If we do hold information about you we will:

  • give you a description of it
  • tell you why we are holding it
  • tell you who it could be disclosed to
  • let you have a copy of the information in an intelligible form

All efforts will be made to provide you with a response within 40 working days. In any event, you will receive all the information that has been located and can be released within 40 days and an explanation for any information that cannot be provided at that time.

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