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Activity Delivery Checklist

The well being and safety of the performer must be considered at all times and having an activity delivery checklist can help.

Does your club organisation have appropriate insurance cover?

All sports clubs/organisations should have public liability insurance.

Do you know your participants?

It is important that the relevant personnel know details of participants which may affect their involvement in sport or physical activity; this could include any medical information of special needs. Parents should be asked to complete a consent form where this information is provided along with emergency contact details.

Do your activities take place in a safe environment, using safe equipment?

All clubs/organisations should have a risk assessment procedure in place. Risk assessments should be undertaken (and documented) by named club personnel prior to the delivery of activities.

Are your activities appropriate?

All activities must be appropriate for the age, maturity, experience and ability of the participant.

It is recommended that all sessions are planned in advance identifying specific outcomes and appropriate activities in line with National Governing Body guidelines.

Is your club operating within the recommended player:coach ratios?

The ratio of coaches to participants varies from sport to sport and should be based on:

  • The age and ability of the children involved.
  • The risk involved in the activity.
  • The particular needs of young people (e.g. those with disabilities in the group).

If the activity is mixed gender male and female staff should be available.

Contact your sports National Governing Body for sport specific guidance.

Changing Rooms

When children and young people use changing rooms, they should be supervised by two members of staff. Adult staff should not change or shower at the same time using the same facilities. For mixed gender activities, separate facilities should be available for boys and girls.

If a child feels uncomfortable changing or showering in public, no pressure should be placed on them to do so. Instead, they should be encouraged to shower or change at home.

If disabled children use your club, make sure they and their careers are involved in deciding how they should be assisted. Ensure they are able to consent to the assistance that is offered.

Away Fixtures

The majority of sports clubs/organisations will attend away fixtures as part of their playing programme. The club maintain levels of duty of care for participants involved in away fixtures.

All personnel involved in away fixtures should be made aware of the relevant policies and procedures. The club/organisations should also ensure that guidelines are in place in relation to communication with parents, transportation, supervision and staffing, emergency procedures and insurance.


When using transport the following should be considered:

  • Use a reputable transport company which has all the necessary insurance cover.
  • Drivers are appropriately screened (see recruitment and screening section).
  • Sufficient supervision (Team Managers/Welfare Officers) are on each vehicle.
  • All participants should have a seat with a seat belt and ensure that the most up to date seat belt regulations are adhered to.
  • Parents/carers are issued with written information about pick up and drop off points and times.
  • All supervisory staff are issued with all relevant information of passengers i.e. name and contact number, pick up/drop off point and time, name of parent/carer to collect participant.
  • Participants are not left unsupervised (i.e dropped off and a parent/carer is not present).

Further information can be found on the NSPCC Child Protection in Sport Unit’s website www.thecpsu.org.uk or by contacting Sarah Bateman on 01487 849921 or email sarah.bateman@livingsport.co.uk

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